Grievance Template Letter - bullied for depression

Grievance for Bullied & discriminated against for depression

Mr Smith was suffering from depression, and rather than try to help, his employer decided to try to make working life hell for him. This grievance also includes a ‘without prejudice’ section letter setting out amounts of money for settlement negotiations.

[download file=”wp-content/uploads/2017/04/Grievance-bullying-for-depression-BL.doc”]


[HR address]

By email to: [xxx]

Re: Mike Smith

I am instructed by Compromise Agreements Limited on behalf of your employee Mike Smith. Mr Smith has informed me that he has been off work since [insert date] due to a suspension for alleged misconduct which stems from his “negative attitude” and lack of motivation.

As you are aware, Mr Smith started working for the company on 19 September 2012 as an Account Manager. He informs me that you have offered him a settlement agreement which would include the termination of his employment in exchange for his notice payment and compensation for loss of office in the sum of £2,666.67.

As you are also aware, following a discussion between Mr Smith and Niall [insert surname] on 5 December 2014, Mr Smith suffers from low self esteem, lack of self confidence, depression and low mood. Mr Smith has been affected by this condition for all of his adult life. This amounts to a disability pursuant to section 6 Equality Act 2010 and Mr Smith is therefore protected as a disabled employee. To subject him to disciplinary proceedings for negative attitude and lack of motivation in these circumstances, without seeking any input from Occupational Health, is discriminatory and a failure to make reasonable adjustments.

In addition to the disciplinary procedure, Mr Smith has also been subjected to the following treatment which amounts to harassment or discrimination because of his disability:

  • On 19 November 2014, Niall [surname] said (words to the effect of), “Bryan’s a lazy fucker and is going to get sacked for being lazy”;

  • On 9 December 2014, Anne [surname] said (words to the effect of),, “Niall is so angry, so bloody angry…he is more likely to sack you and say ‘sod the consequences’. He’s so angry that he thinks you’re taking up my time…and every couple of months he’s had to have a comfort talk with you.”

  • On 15 or 16 December 2014, whilst Mr Smith was off work sick and despite Anne [insert surname] having sent Mr Smith home from work on 15 December 2014, she was heard in the open plan office saying that she believed that Mr Smith was faking illness.

  • On 17 December 2014, after Mr Smith had been off work sick for two days, Anne [insert surname] gave him a verbal warning, without having followed any disciplinary process whatsoever and then she invited Mr Smith to a further disciplinary hearing that afternoon.

  • Treating Mr Smith differently to Winston and punishing Mr Smith in circumstances where other employees who are not disabled have not been punished, specifically allowing non disabled employees to leave a voicemail message informing the company of their sickness whereas Mr Smith was disciplined for the same.

  • On 15 January 2015, Niall saying, “There’s a negative vibe from you Mike and I don’t like it”;

  • On 15 January 2015, Niall saying, “Fine, fuck off, go and find some other wanker to pay you”;

  • On 15 January 2015, Niall saying, “You’re on very thin ice”;

  • On 15 January 2015, Niall saying, “I’ll tell you how I feel about you Mike, I think you’re fucking negative, I think you’re lazy, I think you’re got a fucking drug issue”.

  • On 15 January 2015, Niall saying, “You’re so fucking flaky, you’re full of every excuse under the sun”;

  • On 15 January 2015, Niall saying, “Look mate, I’m not your Doctor, I’m your boss. Don’t dump your fucking problems on me”.

Mr Smith was told at the end of the disciplinary hearing that he would be issued with a final written warning if he did not accept the settlement proposal, which effectively amounts to one month’s pay.

In light of this treatment, Mr Smith considers that you have breached the implied term of trust and confidence. He reserves his rights in relation to this and is considering whether he will resign.

Mr Smith does not accept that the offer you made was properly “without prejudice” nor does he accept that it amounts to a “pre-termination negotiation” and it was a clear indication of the company’s intention to force him out of his job.

Please treat this letter as a letter of grievance, Mr Smith wishes to complain about the above treatment of him, which amounts to the following:

  1. Breach of contract: The company has fundamentally breached his contract of employment by the actions set out above.

  1. Disability discrimination: He has been subjected to harassment, less favourable or unfavourable treatment (see above) because of his mental health condition. No adjustments were made to his role. This is a breach of the Equality Act 2010.

Without prejudice subject to costs

Protected pursuant to section 111A Employment Rights Act 1996

Mr Smith has no desire to enter into protracted discussions, to endure a lengthy grievance process or to issue proceedings in the employment tribunal which would inevitably be time consuming and costly for both you and he.

To this end, he has instructed me to put forward an offer, which will include the termination of his employment by mutual consent. His terms are:

  1. Employment to terminate on 28 February 2015;

  2. Mr Smith to withdraw his grievance and agree not to raise any further claims in relation to the matters contained therein;

  3. Mr Smith to agree not to bring any tribunal or court proceedings relating to the matters contained within his grievance, or this letter or relating to his employment or the termination of it;

  4. Mr Smith to be placed on garden leave until the termination date and to be paid his normal salary;

  5. For you to pay Mr Smith’s notice pay of £3,083.33 (gross) which is a month’s pay including an average rate of commission (based on annual gross salary of £37,000);

  6. For you to pay a sum of £9,249.99 to compensate Mr Smith for the loss of his employment (which is the equivalent to 3 months pay), bearing in mind he would be entitled to claim approximately 6 – 12 months loss of earnings should he resign and claim constructive dismissal;

  7. For you to pay to Mr Smith the sum of £6,000 as compensation for injury to feelings for disability harassment / discrimination;

  8. For you to provide him with an agreed reference in standard terms;

  9. For you to pay a contribution to Mr Smith’s legal fees in the sum of £500 + VAT to enter into a settlement agreement.

This offer will remain open for acceptance until 4pm on 20 February 2015 (“the deadline”). 7 days after you accept this settlement offer by letter you will be liable to pay my client the sum of £18,933.32 inclusive of interest and any VAT.

If you do not accept this settlement offer, we reserve the right to bring the contents of this letter to the attention of the court on the issue of costs. If you fail to do better than this settlement offer at trial, we intend to seek an order requiring your client to pay my client’s costs from the expiry of the deadline, together with interest on those costs from that date until payment.

I strongly suggest that you take legal advice as to the contents of this letter.

I look forward to hearing from you at your earliest convenience.

Yours sincerely,


So, we hope you found this free grievance letter template useful. If you would like help drafting your grievance, or for full legal representation, then get in touch and we will be happy to have a brief initial chat without charge. Either call us on 0800 533 5134, email or click here to book a call with one of our lawyers.