Free template letters and documents


The legal letter templates and example documents are listed below for you to adapt for use in your dispute with your UK employer. Just click on the blue sub-heading to view a list of the specific type of templates required.

When completed correctly, your employer will think that you have hired lawyers. which of course makes it much easier to obtain a negotiated exit package, called a settlement agreement or compromise agreement.


ET1 grounds of complaint

1. Without prejudice letter templates – click here

These without prejudice letter templates should help you to secure the settlement agreement deal which you deserve. There are three different without prejudice letter template examples, and they are explained below. You can chop and change them to suit your case.

a) Commission & bonus unpaid – click here

This template is great to send to your employer when they owe you specific sums of money, such as commission payments or bonus payments, which you can identify in a list. To help focus their minds, why not attach a draft ‘ET1′ employment tribunal claim form – not only does this help to make it more real for them, but it is also useful preparation for you, as you may need to issue a claim if this letter doesn’t produce results.

b) Sham redundancy selection – click here

This without prejudice letter template is a polite yet firm letter which was used in a case of constructive dismissal and disability discrimination, prior to the issue of employment tribunal proceedings. It is often good to try to prevent claims before they start, with the suggestion of a reasonable out of court settlement. Possible claims here include constructive dismissal, whistleblowing and disability discrimination.

c) Explaining the tax benefits of early settlement – click here

With this without prejudice letter template you can be speaking their language and explaining to the employer why they would make significant tax savings themselves just by agreeing to your without prejudice offer and signing a settlement agreement with you.


ET1 grounds of complaint

2. Grievance letter templates – click here

These free grievance letter template examples will really help you to secure the settlement agreement deal which you are hoping for. Currently we have five different grievance letter templates and examples, and they are explained below. You can chop and change them to suit your case. 


a) Suspended, Back Injury & Equal Pay – click here

Here the client has originally taken time off work with a bad back, actually caused by working too many hours. Rather than help him, they move him to an inferior role with less responsibility. He then finds out that he is being paid less than some female counterparts. When he flags this up, he is suspended for breaching confidentiality! This template grievance also comes with a without prejudice letter setting out how much money the employee is asking for and why.


b) Bullied & discriminated against for depression – click here

Mr Smith was suffering from depression, and rather than try to help, his employer decided to try to make working life hell for him. This grievance also includes a ‘without prejudice’ section letter setting out amounts of money for settlement negotiations.


c)  Salesperson with commission cut – click here

In this example, an English sales manager within an American software sales company has had his commission structure completely changed without any discussion. Technically, possible claims here include breach of contract, constructive dismissal & nationality discrimination. With the help of this grievance he managed to negotiate a very favourable exit package, and he even had a job lined up to go to. Bonus!


d) Executive demoted & benefits changed – click here

In this example, the employee was a Director of a large building supplies company, and he found his package of benefits was changed unilaterally. He had to quit and submit this grievance to get a brilliant settlement package. Technically, possible claims here include constructive dismissal, breach of contract & disability discrimination.


e) Grievance appeal letter template – click here

This example carries on from the template above whereby the Director was forced to resign. The employer responded with a grievance outcome letter, and this was the grievance appeal letter submitted by the employee. Again it was a very successful outcome.


f) Off sick with depression & not given a payrise – click here

This example concerns an employee from a large telecoms company who was on long term sick with depression. Whilst off sick she found that she was passed over for a pay rise. This grievance letter resulted in a decent payout for her.


g) Made redundant by bank after complaining about manager – click here

In this example, the employer was a bank and the employee was made redundant very quickly after reporting her line manager for entertaining clients in strip clubs. It looked too much like a coincidence, and when we started asking searching questions in this grievance letter about the redundancy procedure, the bank eventually gave a good settlement agreement, having originally been talking very tough through its in-house lawyer. Possible claims here include unfair dismissal and sex discrimination.



ET1 grounds of complaint

3. Settlement & Compromise Agreement Templates – click here

Here are 5 different settlement agreement templates (which used to be called compromise agreements), and between them you should have plenty to go on. They are all fully up to date as of 2013, and compliant with the Equality Act and all other relevant legislation. Here we explain a little bit more about each template:


a) Standard Settlement Agreement no.1 – click here

This is a simple settlement agreement which most people will be absolutely fine with. Why fix something if it ain’t broken?


b) Standard Settlement Agreement no.2 – click here

As above, but a different version, so you can pick and choose.


c) Settlement Agreement with pension – click here

This settlement agreement includes a payment into the employee’s pension fund. Its great for ex gratia payments over £30,000 (which are normally taxable) because payments into pension funds are also tax free. Its really for employees nearing retirement age because younger employees won’t be able to access the pension money for a long time!


d) Settlement Agreement with shares & company car – click here

This settlement agreement would suit a senior executive employee or anyone who has shares which are going to vest and which they want to negotiate as part of their leaving package. And for good measure the employer in this example has agreed to chuck in the company car too. We only had to twist their arm a little bit for this, as they had behaved very badly!


e) Settlement Agreement in two parts for long garden leave or notice period – click here

This is for people who are going on a long garden leave or working out their notice, rather than finishing work straight away. Essentially you sign the first part when originally agreeing to the deal, and then you sign the second part after you have come to the end of your employment. It is supposed to ensure that you don’t do anything bad in between. It is fairly complicated however, and we would urge you to seek advice from Settlement about this.


ET1 grounds of complaint

4. ‘ET1′ employment tribunal claim form ‘particulars of claim’ templates – click here

These templates are the details of claims for the  ’ET1′ employment tribunals claim forms. So when you want to issue a claim in the employment tribunal, you need to fill out an ET1 form. Most people just fill in the details on the form itself, but lawyers and other people in the know actually use a separate document to set out the claim details. This is technically known as a ‘particulars of claim’ document.

The new online ET1 form is in beta testing and it is a nightmare to use so you may prefer the postal version. We have written a short guide on how to use the online form here.

The templates listed below are beautifully crafted examples of the types of detail you should be including in your claim. This should allow you to chop and change and take inspiration and confidence to put together your own claim document.


a) ET1 for whistleblowing – click here

This employee had less than one year’s service, but when he was dismissed for ‘performance’ he brought a claim for unfair dismissal due to blowing the whistle on bad practice in a private hospital.


b) ET1 for race discrimination & withholding commissions – click here

This employee was of Arabic descent and was fired from a big recruitment company ostensibly because he was having an affair with a client but in reality it was just so his boss could take the credit for all his commissions!


c) ET1 for withholding commissions – click here

This employee of an events management company left her job voluntarily and then the employer decided to try to withhold her commissions. We got them back for her in the end though.


d) Tribunal claim template for unfair redundancy & equal pay claim – click here

This employee was selected for redundancy when in fact this was just a way of getting rid of her. She also found out that she had been getting paid less than an equivalent male colleague, hence the equal pay claim.



Next steps:

So if you want to go ahead and check out the free templates listed on this page, just click on the one you want. Good luck, and with these templates hopefully you won’t need luck. If you would like our help drafting your document, or to find out about proper representation, then get in touch and we will be happy to have a brief initial chat without charge. Either call us on 0800 533 5134, email or click here to book a call with one of our lawyers.

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